Event and Volunteer Coordinator

General Description:

This is a salaried, full-time position responsible for planning, directing, and coordinating all events, food, and fund drives throughout the year.  The Event and Volunteer Coordinator is responsible for performing volunteer  coordination activities including: recruiting and scheduling all volunteers, training and supervising office volunteers, working with other staff providing volunteer support, managing volunteer recognition programs, and preparation of report and support materials. 

Duties will include:

• Working with the Director of Development on logistical aspects of food bank events including, space layout, signage, materials, food and beverage, equipment rentals, invitations, announcements, and staff/volunteer assignments

• Acting as main contact for community-based fundraising events and non-holiday food drives

• Confirming level of food bank support, schedules barrel delivery and pick up, provides materials, liaises with outside coordinators for food drives

• Supporting scheduling and communications with speakers, vendors, sponsors and participants

• Coordinating and monitors event timelines

• Responding to all inquiries regarding special events in a timely and professional manner

• Reporting on event activity to Director of Development

• Acting as a representative of Roadrunner Food Bank at outside meetings and presentations with service groups, volunteer groups, and sponsors as required

• Performing public speaking and tours on behalf of food bank as required

• Recruiting volunteers to ensure there are enough volunteers to meet food bank needs

• Matching volunteers with appropriate volunteer positions

• Training and supervises office volunteers

• Working with other staff (both Administrative and Warehouse) to determine new, changing and ongoing volunteer needs

• Enhancing volunteers’ experience and seeks to involve them in other ways to support the food bank

• Helping to identify volunteers who have the interest and potential to become donors

• Responding to all inquiries regarding volunteering in a timely and professional manner

• Maintaining internet-based listings and job descriptions of available volunteer opportunities

• Managing volunteer hours tracking and recognition programs

• Providing regular and other requested reports and statistics on volunteer hours and activities to Director of Development

• Complying with Development Department policies, systems, and procedures

• Completing assignments within the Food Bank’s 5-year Strategic Plan as directed

• Maintaining confidential computer and paper filing systems

• Operating office machines and equipment such as PC, Printer, Photocopier, and Fax Machine

• Preparing Microsoft® Excel®, PowerPoint®, Publisher®, Project®, and Word® documents and publications as required

• Out of Town travel as required

• Related duties as required

Minimum Candidate Attributes:

• Bachelor's Degree in related field from 4-year college or university or equivalent combination of education and experience

• Three (3) years non-profit experience involving Special Events and Volunteers

• Ability to read, analyze, and interpret general business periodicals, professional journals, and technical procedures

• Ability to effectively present information and respond to questions from groups of donors, media representatives, managers, clients, and the general public

• Ability to write speeches, articles, reports, business correspondence, grant proposals, and recognition pieces

• Ability to do public speaking in a wide variety of environments

• Have valid driver’s license

• Ability to work nights and weekends as required

• High-intermediate proficiency in Microsoft® Office System® suite including Word®, Excel®,  PowerPoint®, Publisher®, and Outlook®

• Possess strong verbal and written communication skills

• Ability to prioritize, organize, manage time, and multi-task

• Ability to communicate and ensure compliance with departmental directives

• Ability to pass pre-employment drug screen

Ideal Candidate Attributes:

• The above qualifications plus the following:

• Master's Degree in related field

• Five (5) to ten (10) years experience in coordinating Special Events and Volunteers for major non-profit

• Fluent in Spanish

Benefits:

• Competitive Pay

• Comprehensive Medical, Dental, and Vision benefits package

• Liberal Paid Time Off (PTO) + Holidays

• 403b Retirement Program

• Life Insurance & Long Term Disability Insurance

• Staff Welfare program

• Casual work environment

• Compelling Mission to help those less fortunate in New Mexico

We are looking for an Event and Volunteer Coordinator with very strong organizational skills who has extensive experience planning events and working with volunteers.  Must be able to work independently or within a collaborative team and have the ability to complete high priority and/or high profile projects within a timely manner.  Ability to work creatively and solve complex problems with a limited budget is a must.

If you feel that you have the qualifications necessary to succeed as the Food Bank's Event and Volunteer Coordinator and are interested in pursuing a career with one of New Mexico's largest and most dynamic non-profits, please send a cover letter and resume to the email address below:

careers@rrfb.org

Applications for this position are accepted via the email address above only. 

Please do not send hard copies.  No phone calls please.

Please include salary requirements.

EOE/DRUG-FREE WORKPLACE